Abstract
Virtual networking opportunities are becoming increasingly important as
alternatives or add-ons to offline conferences to lower the academic
carbon footprint and make academia more inclusive. Virtual conferences
improve access to networking opportunities and knowledge exchange for
researchers, e.g., from the Global South or those with disabilities or
caregiving obligations. Virtual conferences may be especially important
for early-career researchers (ECRs), who are more often excluded from
the expensive participation in offline conferences and associated
networking opportunities. Our study presents the outcomes from the 2020
online edition of ICYMARE (International Conference for Young Marine
Researchers, www.icymare.com), which will use an innovative approach for
online networking. ICYMARE is an ideal case for this study as it is
organized by and for ECRs. With around 350 participants during the
on-site meeting, ICYMARE has great potential to conduct a comprehensive
survey on its online alternative and its focus on marine sciences is of
high relevance. Following the 2020 online edition and the outcomes of
this study, the approach of this conference series may be widened to a
mixed conference approach where online participation is fostered in a
live conference event (e.g., through live streams, video on demand, TED
talk formats). Currently, most online substitute conferences are held in
various online seminar formats that focus on sharing information from
keynote speakers. ICYMARE will be using a different approach, focused on
networking and creating personal connections. There will be online
sessions in virtual meeting rooms of around 10 participants, which
include scientific presentations and moderated discussions.
Additionally, an open space for general networking and free exchange is
provided. As this is an innovative format, no research has been done to
determine the networking potential and success of such an alternative
online format and we aim to address this gap. We will use a mixed-method
approach using qualitative and quantitative methods, covering aspects
about the advantages, disadvantages, and challenges of online
conferences for ECRs. Our presentation will provide an overview of the
preliminary outcomes from this study as well as the lessons learned
during this first online edition.